I had a request yesterday from a friend. One of his clients had asked him for insight into how they could reduce the amount of paper being used by an engineering company by using computers with large monitors such. My friend had asked me because I used to be an engineer myself and might have a better understanding of the workflow in such an office. The client was preparing a report for the government. At first I was a bit hesitant to give him some info since, if his client was to go into any engineering firm in vancouver, they might charge them some flat rate for sitting down and ‘consulting’. Nevertheless, I gave him a quick discussion on what I think could be done.
These days, many engineering offices produce drawings on large sheets of paper for houses, plants, developments and such. Multiple revisions are constantly being sent out to all parties involved in any given project. This would include mechanical, electrical, geological, structural, architectural, city hall, the owners or clients, developers, and so on. Everyone needs to see the final layout of the project and drawings are produced for everyone at various stages in the project. So as you can imagine, a lot of paper gets printed and distributed. Each time this happens, the drawings are dated and sealed with an engineers professional seal of approval never mind the revisions.
Only during development do files get exchanged electronically so that the draftsperson or engineers and architects can do their development work on their computers. A project being proposed for development goes through multiple reviews and approval stages by city hall and each time this happens, hard copies are required. Then there are also the copies sent out and distributed at the actual job site for the contractors and suppliers to see.
On top of this, many ‘older’ engineers who came from the hand drafting era are still more accustomed to doing their work by hand instead of on a computer. Many of these people now have CAD people to enter in all their work electronically but not after a hard copy has been printed for them to mark up.
So how do we reduce paper use in an engineering office? That will be quite difficult. Until we can get all groups to approve some sort of electronically stamped engineers professional seal of approval, I’m afraid hard copies will continue to stay with us. The structural engineering office I worked with briefly was probably one of the most efficient and paperless ones around, many others would not be. We were a small crew and mostly younger engineers and drafts people. There was only one older engineer who had already started to migrate to the technological age and keep up with the times.
Everyone involved would have to be able to view all approved drawings and designs on a large screen computer and jobsites and client offices would have to have the software and connectivity to send and receive such files. These days, this should be quite easy with the available technology out there. Jobsites would then require portable laptops to be able to see the designs. Keeping those displays clean will be another issue outside the scope of this bog entry. The only issue which remains is still the ability to approve of some sort of electronic engineers seal of approval.
When my friend asked me this, I thought, they should look at this problem within the legal and government field. If anyone wants to talk about wasted paper, thats where they should focus their efforts on. One property transaction can generate over one hundred and fifty pages in standard mumbo jumbo pertaining to property environmental, structural, financial and legal specifications.